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  • Writer's pictureRebeca

10 Crucial Questions to Ask When Considering Hotel Technology Investments

Technology Vendor Evaluation Checklist:



  1. One-Time Cost:

  • What is the initial purchase price or one-time cost of the technology or software?

  • Are there any setup fees or additional charges upon installation?

  1. Ongoing Maintenance Costs:

  • What are the recurring maintenance and support costs?

  • Are there any subscription fees or licensing fees for continued use?

  1. API Interface:

  • Does the technology provider offer an open API interface?

  • Is API integration included in the package, or is it an optional cost?

  1. Property Management System (PMS):

  • If purchasing a PMS, does it provide API interface support for device and data integration?

  • Are there any additional costs associated with API integration?

  1. Data Handling and Security:

  • How does the vendor handle and store your data?

  • What security compliance measures and data protection protocols are in place?

  • Does the vendor adhere to relevant data protection regulations (e.g., GDPR)?

  • Can the vendor provide documentation of their data security practices?

  1. Vendor Transparency:

  • Is the vendor transparent about the origin of their products and components?

  • Can they provide information about their supply chain and data processing locations?

  1. Support and Maintenance:

  • What level of support and maintenance does the vendor offer?

  • Are there service level agreements (SLAs) in place?

  • How quickly can the vendor respond to and resolve issues?

  1. Compliance:

  • Does the vendor comply with all relevant data protection and privacy regulations in your region?

  • Are they certified or audited for compliance?

  1. Vendor Reputation:

  • Research the vendor's reputation and customer reviews.

  • Look for feedback regarding data security, reliability, and customer satisfaction.

  1. Contractual Agreements:

  • Review the contractual agreement with the vendor.

  • Ensure it includes clear clauses related to data security and privacy.

  • Verify that the vendor commits to secure data handling practices.

  1. Alternative Solutions:

  • Explore other vendors and technology solutions in the market.

  • Compare their features, pricing, and data security measures.

  1. Scalability and Integration:

  • Consider whether the technology can scale with your hotel's needs.

  • Assess its compatibility and ease of integration with your existing systems.

  1. Training and User Experience:

  • Inquire about training and onboarding for your staff.

  • Evaluate the user-friendliness and intuitiveness of the technology.

  1. Long-Term Viability:

  • Assess the vendor's long-term viability and commitment to product updates and support.

  1. Data Backup and Recovery:

  • Understand the vendor's data backup and disaster recovery procedures.

  1. Customization:

  • Determine the extent to which the technology can be customized to fit your hotel's specific needs.


By using this checklist, hoteliers can thoroughly evaluate technology vendors and make informed decisions that prioritize data security, cost-effectiveness, and overall suitability for their hotel's operations.

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